.. Reports Purchasing Overview by Vendor Report Contents Overview Displaying the Purchasing Overview by Vendor Report Entering the Fields on the Report Executing the Report Drilling Down to Master Data Using the SAP Report Buttons Printing the Report Overview The Purchasing Overview by Vendor Report displays the following information: The status of individual purchase orders (PO Number) The amount a vendor has been paid (Invoice Value) (Invoice) The check numbers of payments to a vendor (Check) When a vendor was paid (Pay Date) The Profit Center and Cost Object to which payments were charged top Displaying the Purchasing Overview by Vendor Report Use the following navigation path from the SAP User Menu screen or type in the transaction code from any screen: Navigation Path: - User Menu - Role ZMIT - Reports - Purchasing Reports - Summary by Vendor Transaction Code : /nzbp1 Result: The "Purchasing Overview by Vendor" screen is displayed. top Entering the Fields on the Report Type in or select one or more of the fields listed in the following table. Remember, more precisely defined reports generally take less time to run. In some fields, you can use the Matchcode (PC: ) search function to find the data you want. (See Getting Started: Matchcodes.) Many fields offer Multiple Selections for entering nonconsecutive numbers or multiple ranges of data. (See Reporting Fundamentals: Selection Options for Setting Report Parameters.) After you enter the Vendor Number field, you can search on your profit center and/or cost object. You can restrict or extend the Invoice Posting Date ranges. Field Name Description Company Code (required) Select the appropriate company code from the Matchcode list. Vendor Number (required) Type in or select the vendor number or range of vendor numbers. CAUTION! Running the report on a vendor alone is an extremely large search and not recommended. Invoice Posting Date (required) Type in or select the date or range of dates that the invoices were posted. Open Items Cleared Items (at least one is required) Select one or both types of items: Open Item - a purchase order that has not yet been paid Cleared Item - a purchase order for which a check has been written Profit Center (optional) Type in or select the profit center. Cost center (optional) Type in or select an individual cost center or a range of cost centers. Internal order (optional) Type in or select an individual internal order or a range of internal orders. WBS elements (optional) Type in or select an individual WBS element or a range of WBS elements. top Executing the Report Click the Execute button (F8) to run the report. Result: The "Purchasing Overview by Vendor" screen appears with a list of all the purchases for the specified vendor that are within the posting date ranges and on the cost object specified. top Drilling Down to Master Data 1. Click on an item under any column to see more detailed information about the vendor, purchase order, invoice and check, and basic data about the profit center, cost object, and cost element. 2. Click the Back button to return to the report. top Using the SAP Report Buttons Button Name Function Sorts the column of the report in ascending order. First click on the column heading, then on the button. Allows you to download the report to a spreadsheet. For instructions on using the Download button, see Reporting Fundamentals: Downloading Reports. top Printing the Report Click the Print button on the Toolbar. Result: The "Print Screen List" window appears. For more information on printing, see Reporting Fundamentals: Printing Reports. top Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 05/21/2001