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Glossary:
C, D
Computer-based training. Central Authorizers (IS recommended spelling) are the central
maintainers of authorizations for MIT systems such as SAP,
NIMB, and GRAD. They can grant authorizations to any MIT employee
to perform any function in these systems. See also Authorizer.
A request, usually in the form of a requisition to the Procurement
Office, detailing the changes to be made to a purchase order.
Once a requisition has been released and converted to a purchase
order, the requisitioner can no longer make changes to the
requisition. A change order requisition must be submitted
to make changes. See Parent Account. A client is a self-contained unit in the SAP system with
its own separate master records and set of tables. An online system in the Office of Sponsored Programs that
keeps track of sponsored research cost objects, billing, and
overhead rates. COESUS feeds the financial plans and budgets
for all of the WBS elements into SAP. Expected future expense. In SAP commitments are created by
all requisitions (even those not approved), PO's, manual reservations
and LDS. When a journal document is completed, SAP routes the document
for review or direct posting depending on the specific items
contained in the document. A button A cost object containing general Institute funds. Called
a general account in the classic system. Term used interchangeably with cost object. See Cost
Object. Used most frequently in the Data Warehouse. A six-digit number identifying a particular classification
of expenses or revenue. Cost elements are equivalent to G/L
accounts. In the Controlling (CO) module, the term cost element
is used. In the Finance (FI) module, the term G/L account
is used. Corresponds to object code in Classic
System. See also
G/L Account. Cost Element Groups (CEMIT Groups) are created
and maintained in SAP and used for financial reporting from
SAP and the Data Warehouse. CEMITs are groupings of cost elements
or G/L accounts with subtotaling. The main
level CEMITs include all primary revenue, expense,
and overhead cost elements. (They do not always, but can include,
secondary cost elements such as assessments and settlements.)
There are a variety of CEMIT structures to support the different
business views required throughout the Institute. Main level
CEMITs are identified with a single alphanumeric code listed
after CEMIT; for example, CEMIT-1 or CEMIT-J. A seven-digit number used to categorize costs and revenues
associated with a particular project or activity at MIT. SAP
cost objects were previously referred to as "accounts"
in the classic MIT system. Cost objects have a yearly budget
or authorized total of funds to be spent. They may be budgeted
against and purchases are charged to them. There are three types of cost objects: cost
centers, internal orders,
and WBS elements. Cost objects
are also called cost collectors. These terms are interchangeable. As displayed on the Summary Statement, costing sheets describe
the base used for the calculation of Facilities and Administration
(F&A) charges (MTDC, for example), whether the F&A
calculation is for a internal order or a research project,
and whether the project is on or off campus. A credit entry in a journal voucher is indicated by entering
posting key 50, the code for a credit line item. The Data Warehouse is a central repository of data that provides
the MIT community with integrated, up-to-date data from various
administrative systems. Using a reporting tool called BrioQuery,
you can download the information from the database into a
report format. Many standard data warehouse reports are available,
or you can create reports of your own. A debit entry in a journal voucher is indicated by entering
posting key 40, the code for a debit line item. The name of the printer to which your SAP printouts will
be sent. When your SAP profile was initially set up, if your
default printer was known, it was entered here. If not, you
can enter or change it yourself on the "Maintenance" screen.
Follow the menu path: System>>User profile>>Own
Data and click on the Defaults tab. Setting a default printer eliminates the need to specify
an output device (printer) each time you print something. This function tells SAP to delete the stored copy of a print
job after it has been sent to the printer. The date that you want the goods and/or services to arrive
at MIT or the date that the vendor specified. This field is where you can enter special instructions to
the vendor delivering goods or services to you. For example,
"Call 253-1234 if the door is locked." These fund centers are prefixed by the characters "DH-" in
the ROLES database, although in departments, labs, and centers
where this is not appropriate, other abbreviations are used
(for example, "DN-" for Dean's offices; "DIR-" for DLCs with
directors). DH fund centers contain departmentally controlled
WBS elements and internal orders. An SAP planning tool that departments, labs, and centers
can use to allocate their budget in a variety of ways different
from the Institute budget (version 0.) For example, a DLC
could spread its budget by month. Also referred to as Planning
Budgets or Departmental Plans. Note that these plans do not
change the Institute budget, which is the budget of record. Field used by the requisitioner to specify the vendor of
his/her choice. A report run in SAP which lists all charges posted to a cost
object for selected fiscal periods as well as the open commitments.
It is used by supervisors and others to monitor expenditures
and balances and to manage MIT cost objects. The DTR is located
in the Reports folder under the Role ZMIT folder on the SAP
User Menu screen or by clicking on the DTR button
after the Summary Statement is executed. A person who writes code to create and maintain programs
that run a computer system. The electronic record of a transaction, entered in SAP. For
example, a journal document is a record of a journal voucher
transaction. Date on which the original document, such as a journal document,
was created. The number SAP assigns to a transaction when it is completed,
for example a requisition or a journal voucher. All transactions
in SAP are assigned a document number. Key that distinguishes the type of business transaction to
be posted. For example, a standard journal voucher is an SA
type. An internal provider billing journal voucher is type
SI. To transfer data from SAP into another system such as your
desktop computer. For example, you can transfer the contents
of a report to a file which can then be opened up in a spreadsheet
program. Clicking on an item to move to a level of greater detail.
In SAP, you can drill down to a detail document supporting
a line item in a report. For example, you can display the
original SAP document for a transaction listed on the Detail
Transaction Report. A button Copyright 2001 ©
Massachusetts Institute of Technology |
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on the SAP requisition screen that lets you create a new requisition
using an existing one as a template. (Note: not available
in SAPweb.)
on the Function Bar that lets you select fields to search
on in addition to the ones displayed on the screen.