• Steps for Employees
• Steps for Supervisors
• Who to contact

The purpose of Occupational Safety and Health Administration (OSHA) record keeping requirements is to provide statistical data to be used to identify and prevent occupational injuries, illnesses and deaths. This data is used to assure a safe and healthful working environment. OSHA has provided regulations that both employees and supervisors must comply with when an occupational injury or illness has occurred.

Steps an employee should take when he/she has had an occupational injury or illness:

1. Immediately report all injuries/illnesses to first level supervisor if possible.
   
2. In the event supervisor is not available, go to MIT Medical if physically able.
   
3. If not able to go to MIT Medical, the MIT Police should be called to the scene of the accident.
   
4. The supervisor should be informed as soon as possible.
   
5. Provide supervisor with pink ‘Supervisor’s Copy’ of medical report. If it is not offered, please request it before leaving the Medical Department.

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Steps Supervisors Should Take When an Occupational Injury or Illness has Occurred:

1. Submit an online OSHA 301 Supervisors’ Report Of Occupational Injury/Illness to the MIT Safety Program on all injuries and illnesses.
   
2. OSHA regulations mandate that all Supervisors’ Report Of Occupational Injuries/Illness be submitted to the MIT Safety Program within twenty-four hours of an injury/illness.
   
3. A MIT certificate is needed for access to submit this online report. If you do not have a certificate ID please create one at the following link: http://web.mit.edu/is/help/cert/
   
4. Submit an online Supervisors’ Report Of Occupational Injury/Illness at the following link: http://web.mit.edu/sapweb/PS1/ehs_home.shtml
   
5. OSHA regulations mandate that all blocks requesting information be answered on this form. The report goes to the MIT Safety Program OSHA Recordkeeper and Workers Compensation.
   
6. Forward a copy of all employee medical reports to the Safety Program OSHA Recordkeeper, Bldg N52-496.
   
7. OSHA regulations mandate that the OSHA Record keeper use these medical reports to determine the employees’ medical diagnosis, number of days lost from work and/or number of days on modified duty. The diagnosis, accurate numbers of days lost and/or on modified duty are recorded on the mandatory OSHA 300 Log.
   

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Please note that the employees’ right to privacy is always protected. Only authorized MIT personnel have access to the MIT OSHA database and all hard copies are kept in a secure file.

Should you have questions please contact:
Suzanne Adams, EHS-OSHA Recordkeeper at 8-5638 or email at: sma@mit.edu

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